Suppliers Module
Purpose
SUPPLIERS module provides registering and tracking of the
company’s supplies.
It has direct connection with WAREHOUSE module providing
ease to realize and control of every deal starting with the initial
documents registration, releasing of the warehouse receipt based
on supplier’s invoice to the registering the articles incoming in
the warehouse. After the invoice registering it’s possible to
register every payment concerning the invoice so to keep track
over the payments by dates, amounts and related documents. Thus
helping to have in real time the situation of company’s liabilities
to the suppliers.
Every invoice includes in itself the type of the deal so
providing the data for Supplies Journal report and the half of VAT Report.
Features
- Entering and editing all the necessary lists and registers
for the operations concerning the company’s supplies such
as suppliers database, goods, articles and materials list,
services list, currency rates history list, etc.;
- Suppliers invoice registering with a possibility to register
all the expenses (transport, taxes, etc.) for particular supply;
- Registering of every payment for particular invoice (unlimited
number of payments) and calculating of current invoice balance;
- Automatic generation of warehouse receipt to register the
increment of quantity and cost in the warehouse;
- Invoice balance report for a particular period of time (on
date to date basis);
- Suppliers balance report for a particular period or until
particular date including all the invoices and payments
or only summaries;
- Supplies journal generation and generation of the supplies
part of VAT Report;
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- Storage on hand report not only for the moment but also for
previous dates;
- Report for supplies of goods, materials and services
distributed by suppliers;
- Over 100 customized reports;
- Automatic booking of all the operations concerning the supplies,
payments and VAT (incl. calculation and booking of currency rate
differences between the time of invoice release and time of
payment in case of using foreign currency). The result is synthetic
accounting document for each operation;
- Revision and edit of the accounting documents and preparation for
transferring to the ACCOUNTING module;
- Setting the accounts to use for the booking mechanism;
- Data archive tracking system for archiving and re-archiving
data and data loss prevention.
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Uses a common database with the other modules such as accounts list, goods, articles and materials list, services list, currency exchange rates history list, warehouse list, personnel list, workshop list.
Cooperates with WAREHOUSE module with automatic generation of warehouse receipt. Cooperates with ACCOUNTING module with automatic booking of all the operations.
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